Incorporating scannable forms into immunization data collection processes: a mixed-methods study.
Individual-level immunization data captured electronically can facilitate evidence-based decision-making and planning. Populating individual-level records through manual data entry is time-consuming. An alternative is to use scannable forms, completed at the point of vaccination and subsequently sca...
| Main Authors: | , , , , , , , , |
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| Format: | Article |
| Language: | English |
| Published: |
Public Library of Science (PLoS)
2012-01-01
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| Series: | PLoS ONE |
| Online Access: | http://europepmc.org/articles/PMC3525595?pdf=render |
| _version_ | 1811321088742785024 |
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| author | Christine L Heidebrecht Susan Quach Jennifer A Pereira Sherman D Quan Faron Kolbe Michael Finkelstein David L Buckeridge Jeffrey C Kwong Public Health Agency of Canada/Canadian Institutes of Health Research Influenza Research Network (PCIRN) Vaccine Coverage Theme Group |
| author_facet | Christine L Heidebrecht Susan Quach Jennifer A Pereira Sherman D Quan Faron Kolbe Michael Finkelstein David L Buckeridge Jeffrey C Kwong Public Health Agency of Canada/Canadian Institutes of Health Research Influenza Research Network (PCIRN) Vaccine Coverage Theme Group |
| author_sort | Christine L Heidebrecht |
| collection | DOAJ |
| description | Individual-level immunization data captured electronically can facilitate evidence-based decision-making and planning. Populating individual-level records through manual data entry is time-consuming. An alternative is to use scannable forms, completed at the point of vaccination and subsequently scanned and exported to a database or registry. To explore the suitability of this approach for collecting immunization data, we conducted a feasibility study in two settings in Ontario, Canada.Prior to the 2011-2012 influenza vaccination campaign, we developed a scannable form template and a corresponding database that captured required demographic and clinical data elements. We examined efficiency, data quality, and usability through time observations, record audits, staff interviews, and client surveys. The mean time required to scan and verify forms (62.3 s) was significantly shorter than manual data entry (69.5 s) in one organization, whereas there was no difference (36.6 s vs. 35.4 s) in a second organization. Record audits revealed no differences in data quality between records populated by scanning versus manual data entry. Data processing personnel and immunized clients found the processes involved to be straightforward, while nurses and managers had mixed perceptions regarding the ease and merit of using scannable forms. Printing quality and other factors rendered some forms unscannable, necessitating manual entry.Scannable forms can facilitate efficient data entry, but certain features of the forms, as well as the workflow and infrastructure into which they are incorporated, should be evaluated and adapted if scannable forms are to be a meaningful alternative to manual data entry. |
| first_indexed | 2024-04-13T13:11:53Z |
| format | Article |
| id | doaj.art-55e360237188446baedaa643163a7aeb |
| institution | Directory Open Access Journal |
| issn | 1932-6203 |
| language | English |
| last_indexed | 2024-04-13T13:11:53Z |
| publishDate | 2012-01-01 |
| publisher | Public Library of Science (PLoS) |
| record_format | Article |
| series | PLoS ONE |
| spelling | doaj.art-55e360237188446baedaa643163a7aeb2022-12-22T02:45:36ZengPublic Library of Science (PLoS)PLoS ONE1932-62032012-01-01712e4962710.1371/journal.pone.0049627Incorporating scannable forms into immunization data collection processes: a mixed-methods study.Christine L HeidebrechtSusan QuachJennifer A PereiraSherman D QuanFaron KolbeMichael FinkelsteinDavid L BuckeridgeJeffrey C KwongPublic Health Agency of Canada/Canadian Institutes of Health Research Influenza Research Network (PCIRN) Vaccine Coverage Theme GroupIndividual-level immunization data captured electronically can facilitate evidence-based decision-making and planning. Populating individual-level records through manual data entry is time-consuming. An alternative is to use scannable forms, completed at the point of vaccination and subsequently scanned and exported to a database or registry. To explore the suitability of this approach for collecting immunization data, we conducted a feasibility study in two settings in Ontario, Canada.Prior to the 2011-2012 influenza vaccination campaign, we developed a scannable form template and a corresponding database that captured required demographic and clinical data elements. We examined efficiency, data quality, and usability through time observations, record audits, staff interviews, and client surveys. The mean time required to scan and verify forms (62.3 s) was significantly shorter than manual data entry (69.5 s) in one organization, whereas there was no difference (36.6 s vs. 35.4 s) in a second organization. Record audits revealed no differences in data quality between records populated by scanning versus manual data entry. Data processing personnel and immunized clients found the processes involved to be straightforward, while nurses and managers had mixed perceptions regarding the ease and merit of using scannable forms. Printing quality and other factors rendered some forms unscannable, necessitating manual entry.Scannable forms can facilitate efficient data entry, but certain features of the forms, as well as the workflow and infrastructure into which they are incorporated, should be evaluated and adapted if scannable forms are to be a meaningful alternative to manual data entry.http://europepmc.org/articles/PMC3525595?pdf=render |
| spellingShingle | Christine L Heidebrecht Susan Quach Jennifer A Pereira Sherman D Quan Faron Kolbe Michael Finkelstein David L Buckeridge Jeffrey C Kwong Public Health Agency of Canada/Canadian Institutes of Health Research Influenza Research Network (PCIRN) Vaccine Coverage Theme Group Incorporating scannable forms into immunization data collection processes: a mixed-methods study. PLoS ONE |
| title | Incorporating scannable forms into immunization data collection processes: a mixed-methods study. |
| title_full | Incorporating scannable forms into immunization data collection processes: a mixed-methods study. |
| title_fullStr | Incorporating scannable forms into immunization data collection processes: a mixed-methods study. |
| title_full_unstemmed | Incorporating scannable forms into immunization data collection processes: a mixed-methods study. |
| title_short | Incorporating scannable forms into immunization data collection processes: a mixed-methods study. |
| title_sort | incorporating scannable forms into immunization data collection processes a mixed methods study |
| url | http://europepmc.org/articles/PMC3525595?pdf=render |
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