Bespoke automation of medical workforce rostering using Google’s free cloud applications
Background: Providing safe and consistent care requires optimal deployment of medical staff. Ensuring this happens is a significant administrative burden due to complex working patterns. Objective: To describe a pilot feasibility study of the automation of medical duty rostering in a busy tertiary...
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| Format: | Article |
| Language: | English |
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BCS, The Chartered Institute for IT
2017-12-01
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| Series: | Journal of Innovation in Health Informatics |
| Subjects: | |
| Online Access: | https://hijournal.bcs.org/index.php/jhi/article/view/885 |
| _version_ | 1818240768691666944 |
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| author | Peter Benjamin Michael Thomas |
| author_facet | Peter Benjamin Michael Thomas |
| author_sort | Peter Benjamin Michael Thomas |
| collection | DOAJ |
| description | Background: Providing safe and consistent care requires optimal deployment of medical staff. Ensuring this happens is a significant administrative burden due to complex working patterns.
Objective: To describe a pilot feasibility study of the automation of medical duty rostering in a busy tertiary Ophthalmology department.
Methods: A cloud based web application was created using Google’s free cloud services. Users access the system via a website which hosts live rosters, and use electronic forms to submit requests which are automatically handled by Google App Scripts.
Results: Over a 2-year period (8/2014-6/2016), the system processed 563 leave requests and 300 on call swaps automatically. 3,300 emails and 1,000 forms were automatically generated. User satisfaction was 100% (n=24).
Discussion: Many time consuming aspects of roster management were automated with significant time savings to all parties, allowing increased clinical time for doctors involved in administration. Planning for safe staffing levels was supported. |
| first_indexed | 2024-12-12T13:18:42Z |
| format | Article |
| id | doaj.art-d746857fa2a44de1a44b390ecc82b52e |
| institution | Directory Open Access Journal |
| issn | 2058-4555 2058-4563 |
| language | English |
| last_indexed | 2024-12-12T13:18:42Z |
| publishDate | 2017-12-01 |
| publisher | BCS, The Chartered Institute for IT |
| record_format | Article |
| series | Journal of Innovation in Health Informatics |
| spelling | doaj.art-d746857fa2a44de1a44b390ecc82b52e2022-12-22T00:23:22ZengBCS, The Chartered Institute for ITJournal of Innovation in Health Informatics2058-45552058-45632017-12-0124410.14236/jhi.v24i4.885842Bespoke automation of medical workforce rostering using Google’s free cloud applicationsPeter Benjamin Michael Thomas0Moorfields Eye Hospital, LondonBackground: Providing safe and consistent care requires optimal deployment of medical staff. Ensuring this happens is a significant administrative burden due to complex working patterns. Objective: To describe a pilot feasibility study of the automation of medical duty rostering in a busy tertiary Ophthalmology department. Methods: A cloud based web application was created using Google’s free cloud services. Users access the system via a website which hosts live rosters, and use electronic forms to submit requests which are automatically handled by Google App Scripts. Results: Over a 2-year period (8/2014-6/2016), the system processed 563 leave requests and 300 on call swaps automatically. 3,300 emails and 1,000 forms were automatically generated. User satisfaction was 100% (n=24). Discussion: Many time consuming aspects of roster management were automated with significant time savings to all parties, allowing increased clinical time for doctors involved in administration. Planning for safe staffing levels was supported.https://hijournal.bcs.org/index.php/jhi/article/view/885Time ManagementPractice Management, MedicalPersonnel Administration, Hospital |
| spellingShingle | Peter Benjamin Michael Thomas Bespoke automation of medical workforce rostering using Google’s free cloud applications Journal of Innovation in Health Informatics Time Management Practice Management, Medical Personnel Administration, Hospital |
| title | Bespoke automation of medical workforce rostering using Google’s free cloud applications |
| title_full | Bespoke automation of medical workforce rostering using Google’s free cloud applications |
| title_fullStr | Bespoke automation of medical workforce rostering using Google’s free cloud applications |
| title_full_unstemmed | Bespoke automation of medical workforce rostering using Google’s free cloud applications |
| title_short | Bespoke automation of medical workforce rostering using Google’s free cloud applications |
| title_sort | bespoke automation of medical workforce rostering using google s free cloud applications |
| topic | Time Management Practice Management, Medical Personnel Administration, Hospital |
| url | https://hijournal.bcs.org/index.php/jhi/article/view/885 |
| work_keys_str_mv | AT peterbenjaminmichaelthomas bespokeautomationofmedicalworkforcerosteringusinggooglesfreecloudapplications |