| Summary: | The theme of this report is about decreasing of retired dossiers in PT
TASPEN (Persero) branch Yogyakarta. The purpose from this report is to know
the decrease method that PT TASPEN (Persero) branch Yogyakarta does. The
decreasing of retired dossiers that PT TASPEN (Persero) branch Yogyakarta did
have not fully focused at JRA (retention archives schedule). The implementation
of the decreasing of retired dossiers includes an appraisal retired dossiers
activities, moving the retired dossiers which considered destroyed from dossier
processing unit retirement (field of service) to the record center under the auspices
of personnel and general field and also destroyed the dossier.
The data gathering process use three methods. First, observation method
that is gather the data and information by creating a direct monitoring and noting
the event that happen on the object that monitored. The second method is
interview, that is a data gathering technical by doing questioning and answering
directly to the all parties that connect to this theme. Interviewing do with two
ways that are scheduled interview and not scheduled interview. The third method
is literature study, do by finding and gathering the data from many literature
resources and literature research that related with the theme of the final
assignment.
The main conclusion from this report is the implementation of the
decreasing of retired dossiers in PT TASPEN (Persero) been implemented
properly by using a good system that called JAD System, but in the
implementation have not fully refer to the existing JRA system. The decrease
implementation that compromise the dossier assessment process, transferring
dossier that will be extinct from the unit processing to the record center and
extermination the dossiers which have considered will not used again. The
existing obstacle that related with the decreasing of dossiers retired is in human
resources. Remembering the dossier officer only two persons and do not have
background in archives education. And then lack of the archives saving room that
causing trouble when the data will move to record center and less of socialization
about JRA that run to the archives officers so that the decrease implementation
have not running effective
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